Complaint to a company
Never use real personal data. If you need to, run it through the data cleaner.
Help me write a polite but firm complaint to [type of company] because [problem]. Include what I am asking for and a reasonable deadline for a reply. Don’t include personal data: I’ll add it myself.
What result to expect
A practical proposal you can adjust. Check quantities, deadlines and any legal point against the official source.
Example
Problem: an order arrived broken and the shop does not reply. Result: a polite letter stating what happened, what you ask for (replacement or refund) and a response deadline, with blanks for your details.
Useful variations
- Ask for a “short version for the company’s web form”.
- Add “mention that I kept photos of the parcel”.
Common mistakes
- Treating it as legal advice: for that, check official consumer sources.
- Typing your personal data into the chat instead of adding it later.
Getting the most out of it
- Paste the prompt as is and only replace what is in [brackets].
- If the answer does not fit, do not start over: ask for “shorter”, “more formal” or “as a table”.
- Always review the result before using it: AI can get facts, dates or names wrong.
Before you paste it: quick checklist
- Don’t include real addresses, phone numbers or contract numbers.
- Give practical context: people, time available and budget.
- Ask for a list or table so you can use it straight away.
- Check any practical detail (opening hours, prices, deadlines) at the official source.
How to adapt it to your assistant
The template works the same in ChatGPT, Gemini, Copilot or Claude because it only uses plain language. If your assistant supports fixed instructions (custom instructions, Gems or projects), you can store your preferred tone and format there and paste only the variable part. On a free plan, split long requests into two or three shorter messages.
More on this category
Templates to organise home life: menus, shopping, complaints, trips or shared chores. They are starting ideas; always adapt the suggestions to your budget, your schedule and what you actually have at home.