AI in HR: help with writing, caution with decisions
What AI can do in HR (job ads, onboarding, policies) and why using it to select or assess people is high-risk under the EU AI Act.
HR involves lots of text (job ads, policies, onboarding) and very sensitive decisions. AI helps with the first; for the second, the law is demanding.
Use it for writing
- Clear, inclusive job ads.
- Welcome handbook and internal FAQs.
- Summarising long policies.
No employee personal data in unapproved chatbots (AI and company data).
Caution when deciding
- Regulation (EU) 2024/1689 treats as high-risk (Annex III) AI used to select candidates, decide promotions or dismissals and assess performance, and bans (art. 5) emotion recognition at work, except for medical or safety reasons.
- The GDPR (art. 22) protects against solely automated decisions with significant effects.
- Spain’s Workers’ Statute (art. 64.4.d) requires informing employee representatives about algorithms affecting employment.
Act summary: here.
In the glossary: High-risk AI system.
In the glossary: ATS (applicant tracking system).
Key concept: a model’s bias can tilt its answers; always review them with your own judgement.
Frequently asked questions
Can I use a chatbot to screen CVs?
AI systems for recruiting or selecting people are high-risk under Annex III of Regulation (EU) 2024/1689, with demanding obligations. The GDPR (art. 22) also gives the right not to be subject to decisions based solely on automated processing with significant effects.
Must I inform the works council?
Spain’s Workers’ Statute (art. 64.4.d) gives employee representatives the right to be informed of the parameters and rules of algorithms or AI systems affecting working conditions, access to and retention of employment.
Keep reading
Sources
Change log
- : First published with Regulation (EU) 2024/1689, the GDPR and Spain’s Workers’ Statute as checked that day.
Educational content, prepared with the help of AI tools, with sources cited. It is not a substitute for professional advice. Tools change fast: if you spot something out of date, write to us at contacto@cognenza.com. How we work.