Work prompts ready to copy

Templates for everyday office work: emails, meetings, reports and tricky messages. They save time on the first draft, but the final text is still your responsibility: check figures, names and commitments before sending it.

Before you paste it: quick checklist

• Remove client names, amounts and internal data before pasting.
• Say who the text is for and which tone you want.
• Ask for a specific length: “120 words max” or “three bullet points”.
• Read the result aloud and fix anything you wouldn’t say yourself.

Turn these notes into a formal email to [generic recipient]. 150 words maximum, a friendly tone and a clear request at the end:
[notes without personal data]

Summarise the following text in 5 bullet points for someone with no time. Then add “What I need to do” with the concrete actions:
[text]

I’m going to a meeting about [topic]. Give me: 1) the 3 goals I should bring, 2) 5 smart questions, 3) likely objections and how to answer them.

Here’s the ad: [ad]. Here’s my CV without personal data: [CV].
List the ad’s 10 keywords, tell me which I meet and rewrite my professional summary (60 words) using them only if they’re true. Don’t invent anything.

Write a 200-word cover letter for [job] at [type of company]. Link these 3 experiences of mine to what the ad asks for: [experiences]. Natural tone, no stock phrases.

My sheet has these columns: [columns]. I want [result]. Give me the Excel formula for my language version, explain each part and tell me if there’s a simpler way.

Prepare the outline of a [n]-slide presentation on [topic] for [audience]. Core message: [idea]. For each slide: short title, 3 points and an image suggestion.

Turn these meeting notes into minutes: attendees (by role, no names), decisions, tasks with owner and date, and open issues:
[notes]

Help me decline [proposal] politely, thanking them for their interest and leaving the door open. Maximum 80 words.

How to adapt it to your assistant

The template works the same in ChatGPT, Gemini, Copilot or Claude because it only uses plain language. If your assistant supports fixed instructions (custom instructions, Gems or projects), you can store your preferred tone and format there and paste only the variable part. On a free plan, split long requests into two or three shorter messages.

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